Following the success of the requirements definition, our client asked us to carry on and define a set of criteria for selecting suitable EDRM technology. This was developed into a full request for proposal, and Venture then hosted and ran the procurement process on their behalf

Background

Founded in 1997, our client is a joint venture company produces methanol from a plant on Bioko Island, Equatorial Guinea. Taking natural gas from the nearby fields, the company began making methanol in 2001 and now sells it to customers around the world.

Following implementation of upgraded enterprise and maintenance management systems, the company recognised in 2007 that further improvements in business efficiency were inhibited by reliance on hardcopy in key processes and by a lack of effective management of electronic information.

Venture were to assess and define their requirements for electronic document management, and in 2007 Venture produced a requirements definition and electronic document and records management (EDRM) system specification including:

• Procurement strategy
• Identifying suitable options and producing a technology shortlist
• Creating and weighting evaluation criteria
• Creating the tender document
• Organising and hosting vendor demonstrations
• Facilitating and advising during the system assessment process.

Outcome

The company gained a clear and concise picture of the criteria systems had to meet to support their business effectively. Company personnel were able to focus their time on the actual assessment of the systems against their business needs, and benefited from the technical and commercial knowledge we were able to bring about the competing vendors and systems.

The company selected and purchased a system by the deadline of the end of 2007 and are able to move forward with an accelerated implementation programme in 2008.

>> top