Proven broad & deep track record

Technical Librarian

Case Study ID: 30351.   Related Categories: 

Recognising that their Technical Library process had fallen into disrepair, our client asked us to provide a Technical Librarian to deliver an on-going service, initiating coding standards processes for storing, archiving, retrieving and copying.



Items were stored in an ad hoc manner with no clear electronic index indicating storage location; nor was there an adequate tracking procedure in place to indicate when an item was out on loan, to whom, when loaned, or to where it should be returned and stored. The Technical Library had in effect become a dumping ground for data, much of which was current and highly valuable, but effectively lost.



A standard location naming convention was implemented throughout the client premises. The hardcopy reports were audited by matching the documents on the shelves to the client database. The process recorded the 20% of reports that had not previously been indexed, as well as a very large number of duplicated items. All indexed items were given a standardised location label. A set of tracking procedures was put in place, ensuring, borrower, date of loan and return location were clearly captured.

This exercise resulted in a clean set of data, easily locatable, with a large reduction in storage of non-essential duplicated records (and attendant costs) and most importantly, an immediacy of access to on-site data for the client. In addition, our knowledge of the supply market led to many savings for our client.

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From advisory services and data management through to EIM, Venture has delivered a wide range of Information Management solutions to BP’s upstream business